1. COS-Play is NOT consent!
Harassment includes, but is not limited to:
Verbal comments that reinforce social structures of domination [related to gender, gender identity, and expression, sexual orientation, disability, physical appearance, body size, race, age, religion.
Sexual images in public spaces
Deliberate intimidation, stalking or following
Harassing photography or recording
Sustained disruption of talks or other events
Inappropriate physical contact
Unwelcome sexual attention
Advocating for, or encouraging, any of the above behavior
Participants asked to stop any harassing behavior are expected to comply immediately
[Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise, create a sexualized environment.]
If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference [with no refund].
Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.
We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. [Conference staff can be identified by t-shirts/special badges/headsets.] Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.
You can make a report either personally or anonymously.
You can make an anonymous report here [Wufoo form or similar that DOES NOT require an email address to submit.
We can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.
Contacting a staff member, identified by STAFF badges, buttons, or shirts.
When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.
Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.
[Event organizer email: email@example.com]
[Event security phone number (423)836-4257]
[ local Police phone number 911]
17. Dealers are expected to load as quickly as possible.
18. Vehicles may not be left unattended in the loading dock area.
ALL DEALERS ARE EXPECTED TO FOLLOW THESE RULES, FAILURE TO FOLLOW THESE RULES MAY DISQUALIFY FROM FUTURE CONVENTION PARTICIPATION
IMPORTANT DEALER NOTICE – Vendors selling knives or weapons
Any DEALER selling knives or any kind of weapon per the Renaissance’s instruction Must have a 1,000,000 liability policy presented before they will be able to sell.
Animore safety Department
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